Taskade AI is a powerful, all-in-one project management and collaboration platform that deeply embeds generative AI to create, automate, and organize work.

Introduction

Taskade AI is a powerful, all-in-one project management and collaboration platform that deeply embeds generative AI to create, automate, and organize work. The platform moves beyond traditional task lists and documents with its Taskade Genesis engine, allowing users to transform simple natural language prompts into living, intelligent apps, dashboards, and multi-step AI Agents.

By unifying project views (List, Board, Mind Map, Table) and integrating chat, video, and AI assistance into a single real-time workspace, Taskade accelerates planning and execution.

Its mission is to empower teams to build and deploy custom workflows and applications quickly, simplifying complex project management into an efficient, collaborative experience.

AI Agentic

Genesis Platform

Visual Flexibility

Real-Time Sync

Cross-Platform

Review

Taskade has a seamless integration of AI Agents and Automations into project management. Its primary strength lies in its visual flexibility (Mind Map, Board, List views) and its unique ability to turn ideas into fully functional Genesis Apps instantly. This drastically reduces the time spent on initial project planning and content drafting.

While the credit-based usage model for premium AI features can be restrictive for heavy users and the platform lacks the deep customization of pure database tools (like Notion), its flat-rate pricing for teams and comprehensive suite of built-in collaboration tools make it an indispensable solution for modern, remote, and flexible organizations.

Features

AI Agents & Automations

Users can build custom AI teammates, assign them tasks, and create complex, multi-step workflows that connect Taskade to external apps (Slack, Gmail, Google Sheets).

Taskade Genesis

A proprietary AI engine that generates functioning, real-time applications (dashboards, forms, custom tools) directly from a natural language prompt.

Multiple Project Views

Instantly transform project data into various visual formats: Kanban Boards, Mind Maps, Organizational Charts, Calendars, and Lists, enhancing adaptability.

Context-Aware AI Chat

A built-in chat assistant that can answer questions, summarize documents, generate task lists, and draft content using the context of the active project and its files.

Built-in Full-Stack Features

Provides integrated database, user authentication (Auth), file storage, and hosting, eliminating the need for complex external infrastructure setup.

Cross-Platform Synchronization

Ensures all tasks, notes, and project updates sync in real-time across the platform's desktop, mobile, and web applications.

Best Suited for

Agile Teams (SMBs)

Ideal for managing projects with flexible needs, easily switching views from brainstorm (Mind Map) to execution (Board).

Remote Teams

Perfect due to integrated collaboration tools (chat, video calls) that centralize communication directly into the project space.

Individuals & Freelancers

Excellent for personal project organization and automating routine tasks like note summarization and report generation.

AI App Builders

A strong platform for quickly creating and deploying simple business applications and internal tools (Genesis Apps).

Educators & Students

Useful for collaborative learning, note organization, and generating structured lesson outlines with AI.

Teams Consolidating Tools

Great for organizations looking to replace separate apps (Notes, Project Boards, Video Chat) with a single, unified workspace.

Strengths

Genesis engine quickly creates usable, functional apps and dashboards.

Flat-rate pricing for Teams and integrated chat/video/screen sharing simplify collaboration and reduce per-seat costs.

Visual versatility (Board, Mind Map, List) allows teams to adapt the view to the project stage.

AI Agents learn from uploaded files and project history, providing highly relevant, context-aware assistance.

Weakness

AI usage is credit-based and limited on paid plans.

Integration depth is limited compared to competitors.

Getting started with: step by step guide

The Taskade workflow is highly flexible, often starting with a brainstorming phase that the AI immediately translates into an executable project structure.

Step 1: Idea Capture (Mind Map/List)

A team starts a project in a Mind Map or List view, brainstorming ideas and tasks.

Step 2: AI Project Generation

The user prompts the AI: “Generate a marketing plan for launching a new app, including tasks, due dates, and a competitor analysis.”

Step 3: View Transformation

The user switches views—moving the outline to a Kanban Board to track progress or a Calendar view to manage deadlines—without duplicating data.

Step 4: Agent Execution

A team member delegates a repetitive task to an AI Agent: “Agent, summarize the linked PDF and draft a blog post outline in a new sub-project.”

Step 5: Real-Time Collaboration

Team members use the integrated chat and video call features to discuss tasks and make simultaneous edits to the project documents.

Frequently Asked Questions

Q: Does the Free plan include AI features?

A: Yes, the Free (Starter) plan includes access to basic AI models (like GPT-4o mini) for unlimited use, along with a limited number of AI-generated apps and requests.

Q: What is a "Taskade Genesis App"?

A: A Genesis App is a fully functional, real-time application (e.g., a custom dashboard or form) that is generated from a simple text prompt and is automatically connected to your project data.

Q: Can I use Taskade for brainstorming or mind mapping?

A: Yes, Taskade is known for its visual flexibility and includes dedicated Mind Map and Organization Chart views that can be instantly converted into task lists.

Q: How does the AI Agent learn about my project?

A: AI Agents are context-aware and can be trained by uploading files (PDFs, docs), linking websites, or accessing data directly from your Taskade projects and workspaces.

Q: Does Taskade offer an alternative to per-user pricing for teams?

A: Yes, the Teams plan offers a flat-rate fee with unlimited users, which makes it a highly cost-effective solution for departments or growing organizations.

Q: Can I connect Taskade to external apps like Slack or Gmail?

A: Yes, paid plans unlock Automations and Integrations (Connectors) for platforms like Slack, Google Sheets, Gmail, and Zapier, enabling multi-step workflows.

Q: Is there an offline mode available?

A: Yes, Taskade supports basic offline functionality on its desktop and mobile apps, allowing users to view and edit content, which then syncs when reconnected to the internet.

Q: Are there advanced security features like SSO?

A: Yes, Single Sign-On (SSO) access via providers like Okta and Microsoft Azure, along with audit logs and SCIM, is available on the Enterprise plan.

Q: Do I need to code to build a Genesis App?

A: No, the Taskade Genesis engine is a no-code platform. You simply describe the application or workflow you need in natural language.

Q: What is the benefit of Taskade's multiple views?

A: The benefit is that all views (List, Board, Mind Map) are driven by a single project data source. You can instantly switch views to fit the task (e.g., Mind Map for ideation, Board for tracking) without manual data migration.

Pricing

Taskade offers a tiered pricing structure with a generous Free plan and scaled paid plans (Core, Teams, and Enterprise) that prioritize higher monthly AI task limits, full access to premium LLMs, and enterprise-grade security features. Note that the pricing for Core and Teams is typically billed annually for the rates shown below, with a pay-as-you-go model for additional usage beyond the included credits.

Basic

$20/month

$25 Monthly Credits, Full Agent Access & Unlimited personal workspace, Autonomous App Testing, Database, Auth, Security Scanner.

Standard

$60/month

$40 Monthly Credits, Full Agent Access & Centralized billing, Role-Based Access Control, Private Deployments, Unlimited User Seats.

Pro

$200/month

Custom Usage & SLAs SSO/SAML, SCIM, Advanced Privacy Controls, Dedicated Support, Uptime SLAs.

Alternatives

Trello

A simple, visually intuitive task management tool based on the Kanban board system.

Replit

A cloud-based IDE focused on generating code and deploying full-stack applications, with AI coding assistance.

ClickUp

An all-in-one productivity suite known for its extensive features, customization, and strong AI tools, though often perceived as having a steeper learning curve.

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